Whether you handle sensitive information on customers and staff members or maintain confidential files regarding deals and company accounts, it’s imperative to keep these private details secure from prying eyes. This is true regardless of malicious actors progression access to email accounts belonging to employees or stealing usernames and passwords There are a variety of ways that sensitive information could be breached. Find out how to safeguard your company’s information and avoid the possibility of a breach.
Use security measures such as two-factor authentication and encrypted files, as well as current antivirus software, malware scans and auto-logouts to ensure your electronic documents are protected exactly the same way as physical documents. To reduce the risk of loss or theft, you could also use secure cloud-based storage or network drives.
Another method to stop unauthorised use of electronic documents is to require an e-signature before anyone can access the documents. This is a gaining popularity feature that helps companies verify the identity of individuals prior to granting access to their documents. It also promotes optimum security of documents since any changes made to documents are immediately identified.
Custom permissions can help to achieve greater security by allowing managers to control how sensitive files are printed, opened, and copied. A file can be likewise restricted in terms of the types of changes it can undergo, for example, changing the text or design. Examine trails can be added to restricted documents, which allows administrators to track user activity and identify unauthorized modifications.